By Andrew Hoover on Thursday, 04 October 2018
Category: News

Nashville Mini Maker Faire 2018 Load-In / Out Instructions

If you are participating in the event and planning on bringing materials, display projects or competition bots, please read these load-in / out instructions for the event!

EVENT INFO:
Saturday, October 6, 2018 10a - 6p
Sunday, October 7, 2018 10a - 4p
The Wond’ry @ Vanderbilt University
2414 Highland Ave. Nashville, TN 27212

IMPORTANT DATES AND INSTRUCTIONS:

FRIDAY, OCTOBER 5th – EARLY LOAD IN

Early Drop-off...optional. You may drop off your booth materials early on Friday from 4:30p to 6:30p. You might be able to drop off your booth materials earlier on Friday by appointment, email This email address is being protected from spambots. You need JavaScript enabled to view it..

Security will be provided Friday evening through Saturday morning, so your booth materials will be protected overnight until you arrive Saturday morning to set up.

Saturday morning (7 am - 9:45 am) report to the registration table to check-in and Vanderbilt and Make Nashville volunteers will be onsite to escort you to your booth space.

Please be set-up & ready to go by 9:45 Saturday Morning!

No cover/tent is provided but, feel free to bring a tent for outdoor exhibits (Tents must have weights due to not being able to put any stakes in the ground around campus.) No tents can be used indoors.

FRIDAY, OCTOBER 5th – MAKER MIXER HOSTED BY MAKE NASHVILLE

Optional event...but encouraged. Following the early load in, Make Nashville will host a maker mixer from 7:30 to 9 p.m. at their Maker Space (947 Woodland St, Nashville, TN 37206). Please RSVP to Miranda Nelson at This email address is being protected from spambots. You need JavaScript enabled to view it. if you plan to attend.

SATURDAY, OCT 6th – NASHVILLE MINI MAKER FAIRE

Here’s what you need to know:

PREPARATION

Social Media Promotions:

ON-SITE INFORMATION:

YOUR BOOTH MUST BE “SHOW READY” BY 9:45 A.M. The gates will open at 10:00 a.m., so we want the Faire to be “live” by 9:45 am. Please set up early!

NO VEHICLES WILL BE ALLOWED IN FRONT OF THE WOND’RY TO SET UP AFTER 9:30 A.M. We strongly recommend you arrive early to avoid congestion.

SATURDAY 6th SET-UP: Saturday 7:00 am - 9:45 am Sunday 8:30 am – 9:45 am

Maker Faire staff will be onsite to direct you to your assigned booth.

  1. SITE LAYOUT: You will get your table position and layout when you check in at Maker/Exhibit Check-In Friday night or Saturday morning.
  2. PLEASE BE READY... THE SHOW OPENS AT 10AM

DURING THE FAIRE: Sat. 10 am – 6 pm & Sun 10a - 4p

It’s the moment we’ve all been waiting & planning for!

TEAR-DOWN: Sunday 4:01 pm

Please pack up before pulling your vehicle in to load.

Please load your vehicle and then move it so others can load. As soon as your vehicle is loaded, please drive out of the space so others can load. If needed, you can move your vehicle to one of the vendor/volunteer lots after loading.

Please make sure EVERYTHING is packed up and ready to be loaded BEFORE you leave to bring your vehicle back. It will make the process go more efficiently if vehicles are only loading in the spaces nearest the Wondr’y.

ROAD CLOSURES:

Anyone arriving after 9:30 am will not be able to access the Wondr’y Parking and Faire exhibit area with a personal vehicle. All drivers will be directed to park at the vendor lot or the 25th Ave. garage.

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